This post is part of the Hands On with Microsoft Dynamics GP October 2019 Release New Features - Financial Enhancements series where I am going hands on with the financial enhancements of the new version of Microsoft Dynamics GP; it is part of the larger Hands On with Microsoft Dynamics GP October 2019 Release New Features series.
The first financial enhancement is the addition of a Long Description field, allowing up to 200 characters, to payables transactions. The new long description needs to be enabled before it can be used. To enable the new field, open Payables Management Setup () and mark the Enable Long Description in Payables Transaction Entry:
Once enabled the Long Description field will be available in the Payables Transaction Entry window ():
The long description displays on the following windows:
- Transaction Entry
- Payables Transaction Entry Zoom
- PM Transaction Inquiry
The long description prints on the following checks in Payables Check Entry (single invoice):
- Check With Stub on Top
- Check With Stub on Bottom
- Check With Stub on Top and Bottom-Text
- Check With Stub on Top and Bottom-Graphical
- Check With Two Stub on Top
- User-Defined Check1
- User-Defined Check2
One point to note, is that the long description does not post to the general ledger and is not available within SmartList, although you could use SmartList Builder to add the field to any required SmartList objects.
I like this new feature. It has been a very common request from clients to be able to add a longer description and this finally allows them to do so. It would have been nice to see the Payables Transactions SmartList updated to have the field available, but at least, as I note above, you can add it using SmartList Builder.