The Inside Microsoft Dynamics GP blog has started a series Feature of the Day posts for Microsoft Dynamics GP “October 2019” Release on which I am following and adding commentary. The index for this series of posts is here.
The eighth Feature of the Day is Long Description available for Payables Transactions. You can now enter a long description field for Payables Transactions once the option in Payables Setup, Enable Long Description in Payables Transaction Entry, has been enabled:
The long description is a new 200 character field in which you can enter additional information for the transaction; it will be displayed on the following windows:
- Transaction Entry
- Payables Transaction Entry Zoom
- PM Transaction Inquiry
The long description will also display on checks that are printed from Payables Check Entry, within Payables Transaction Entry and the Payables document printed in Payables Transaction Entry.
The long description will not post to the General Ledger, but it will print on the following reports:
- Check with Stub on Top
- Check with Stub on Bottom
- Check with Stub on Top and Bottom – Text
- Check with Stub on Top and Bottom – Graphical
- Check with Two Stub on Top
- User Defined Check 1
- User Defined Check 2
The change to the check reports will require you to upgrade your modified reports and possibly recreate them. Fortunately, in Europe most customers have long moved over to EFT payments, so this won’t be a problem.
Overall, this new long description is very welcome; it has been a common request from clients to be able to add a meaningful description which means a longer description. There is no news of this having been made available to Integration Manager or eConnect, which is unfortunate.