Hands On With the GP Power Tools – Administrator Tools: Security Analyzer

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Analyzer is a tool for administrators to analyze the security settings of their Microsoft Dynamics GP system. It is designed to highlight potential security risks, provide information on unused settings as well as provide a comparison between security access and security resources actually used.

The Security Analyzer has over twenty queries which can be displayed in both Summary and Detail formats. The queries are divided into System Level queries and User & Companies queries. For the Users & Companies queries, you can select the User and/or Company to limit the query data to.

Be aware, some of the queries in the Security Analyzer window use the Security Log window’s activity data captured by the Security Activity Tracking option enabled from the Administrator Settings window, whi9ch I covered in this post.

Once the data is displayed, it can be exported if desired, or used to drill down to the relevant system windows to be able to make changes to the system and security settings.

When you launch Security Analyzer (GP Power Tools area page >> Reports >> Security Analyzer), you will be prompted to confirm that you are on a machine whiuch has all Product Dictionaries installed; click Yes to proceed:

Microsoft Dynamics GP - Security Analyzer should only be executed froma  machine wich has all product Dictionaries installed. Continue?

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Hands On With the GP Power Tools – Administrator Tools: Security Log

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Log window displays the data captured by the Security Activity Tracking option which can be enabled from the Administrator Settings (GP Power Tools area page >> Setup >> Administrator Settings >> Feature Settings) window using the Enable Security Activity Tracking option (ringed in red):

Feature Settings

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Hands On With the GP Power Tools – Administrator Tools: Security Information

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Information (GP Power Tools area page >> Reports >> Security Information) window can display the security settings for the selected resource for a particular user and company combination.

This is a great way of reviewing how security is configured and which roles/tasks or users have access to the different forms or other resources.

In this post, I’m going to take a look at the configuration around the Transaction by Vendor (Purchasing area page >> Inquiry >> Transaction by Vendor) window. To view this security information, open the window and click the blue bar containing Security Information for specified Resource and select Select Form (By Menu):

Security Information

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Microsoft Dynamics GP 10.0 Extended Support Lifecycle Ending on 10th October 2017

● Ian Grieve ●  ● 0 Comments   ● 

Microsoft Dynamics GPA few days ago Derek Albaugh posted to the Dynamics GP Support and Services Blog about the Dynamics GP Support and Services Blog end of lifecycle for Microsoft Dynamics GP 10. This is a version launched way back in 2007 and is eight major versions behind the current release.

Mainstream Support ended in 2012, so this is the end of Extended Support.

To be clear what this means, Mainstream Support means no design changes or feature requests or year-end or tax updates; the end of Extended Support means that there is no longer any paid support (per-incident, per hour or other) for this version of Microsoft Dynamics GP.

Continuing to run Microsoft Dynamics GP 10 means you are running a non-supported version of your ERP system; this is a major business risk so I, as well as Microsoft, would very strongly recommend planning your upgrade to a supported version.

I posted a link to details of lifecycles for other versions of Microsoft Dynamics GP here.

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Hands On With the GP Power Tools – Administrator Tools: Using Security Profiler to Create Security Tasks

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

As well as allowing you to see to which windows a user does not have access, Security Profilers (GP Power Tools area page >> Reports >> Security profiler) can also be used to construct new Security Tasks. To use this particular function in the window, the logged in user needs to have access to the standard Security Tasks (Administration area page >> Setup >> System >> Security Tasks) window.

When the user does have this access, the Security button on the Security Profiler windows action pane, will have a new Start Capture of Resources and Security Objects option available:

Security profiler

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Hands On With the GP Power Tools – Administrator Tools: Security Profiler

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Profiler (GP Power Tools area page >> Reports >> Security Profiler) window is one of the most useful parts of GPPT. To use this function, all you need to do is open the window.

One the window is open, whenever a form or report is opened, the application-level security is checked to confirm that the current user has access. Security is also checked to find out whether a customized version (modified, alternate or modified alternate) of the form or report is to be used.

When a report is opened, access is checked for all of the tables linked to the report. To be able to print the report, access must be permitted for the report itself and all the tables linked to the report.

The Security Profiler will also track access to non-dictionary resource Security Objects, such as Customization Tools, Document Access, Letters, Microsoft Dynamics GP Import, Navigation Lists, Series Posting Permissions, and SmartList Objects. If the products are installed, the following objects are also supported, SmartList Builder Permissions and Extender Resources. Security objects from other 3rd party products will show as Unknown Objects.

The Security Profiler window displays each of the queries to the application-level security system and displays the results with all the relevant details of the resources involved:

Security Profiler

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Hands On With the GP Power Tools – Administrator Tools: Resource Information – Tables & Fields

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Resource Information (GP Power Tools area page >> Reports >> Resource Information) window can be used to lookup information on a number of resource types. In this post, I’m going to look at the information available on tables and fields.

To do this, launch the window and change the Resource Type to Tables & Fields:

Resource Information

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Hands On With the GP Power Tools – Administrator Tools: Resource Information Introduction

● Ian Grieve ●  ● 1 Comment   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Resource Information window (GP Power Tools area page >> Reports >> Resource Information) can best be described as a souped up version of the standard Microsoft Dynamics GP Resource Descriptions windows (Microsoft Dynamics GP menu >> Tools >> Resource Descriptions).

The Resource Information window will display technical, display, and physical names and resource IDs for any dictionary currently installed in the Microsoft Dynamics GP application. It includes information for any:

  • Form
  • Window
  • Field
  • Table
  • Table group
  • Report
  • Script (procedure or function, global or form level)

It can also provide information about non-dictionary resource Security Objects, such as Customization Tools, Document Access, Letters, Microsoft Dynamics GP Import, Navigation Lists, Series Posting Permissions, and SmartList Objects.

If the eOne SmartList Builder and Extender products are installed, the SmartList Builder Permissions and Extender Resources are supported; security objects from other 3rd party products will show as Unknown Objects.

Click to show/hide the Hands On With the GP Power Tools - Administrator Tools Series Index

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Hands On With the GP Power Tools – Administrator Tools: Series Index

● Ian Grieve ●  ● 7 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Administrator Tools are one of the three modules of GPPT which need to be purchased to be used. As a consultant, this is the module which is probably of most use to me and my clients.

The key features of the Administrator Tools are:

  • Avoid data entry errors; company based colour schemes provide an immediate visual cue to which company is being used.
  • Gain full administrative and audit control of your security system, including Deny-Based Security.
  • Roll out Dex.ini setting changes to all workstations.
  • Simplify troubleshooting by disabling third party products and customizations (including Visual Studio Addins and VBA).
  • Users can customize window positions and sizes based on the how they use the system.

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Microsoft Dynamics GP Product Life Cycle

● Ian Grieve ●  ● 1 Comment   ● 

Microsoft Dynamics GPThe question occasionally comes up from clients as to when the end of support for particular versions of Microsoft Dynamics GP are, and every time I have to go away and do a search for the information (sometimes not very successfully).

Therefore I am posting the link here for future reference: this page lists all versions of Dynamics GP from 9 onwards along with the launch date, end of mainstream and extended support dates .

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