Feature Explained: Invoice Receipt Date

Microsoft Dynamics GPBack in 2017, regulations in the UK changed so that business of a certain minimum size, had to start recording the date an invoice was received. To support this new regulation, Microsoft introduced a new Invoice Receipt Date field to a number of windows in the Purchasing series. This new field was introduced in the July 2017 hotfix.

The presence of this field does not seem especially well-known, so I figured I do a quick post covering where it is and how it would be used.

The Invoice Receipt Date has been added to the Date Entry windows for the three types of transaction:

  • Payables Transaction Entry (Purchasing area page » Transactions » Transaction Entry)
  • Receivings Transaction Entry (Purchasing area page » Transactions » Receivings Transaction Entry)
  • Purchasing Invoice Entry (Purchasing area page » Transactions » Enter/Match Invoice)

Taking Payables Transaction Entry as an example, to access the Payables Date Entry field, click the expansion arrow next to the Doc. Date field:

Payables Transaction Entry

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Microsoft Dynamics GP Crashes/Closes When Emailing After Microsoft Office Update

Microsoft Dynamics GPEarly last week, the Dynamics GP Support and Services Blog posted about a problem whereby Microsoft Dynamics GP will crash when emailing after the latest Microsoft Office update.

This officially effects all versions from Microsoft Dynamics GP 2013 RTM onward, but one comment on the above blog post says it also effects Dynamics GP 2010.

The Microsoft Office update which causes the problem is:

  • Office 365 – Version 1811 (Build 11029.20079) – Standard
  • Office 365 – Version 1811 (Build 11029.20045) – Insider Edition
  • Office 2019 – Version 1811 (Build 11029.20079)

To check your version of Office, launch Microsoft Outlook, click File then Office Account; on the right hand side of the screen is a section for About Outlook:

About Office section showing version number

There are two options to resolve the issue (you should only have to apply one of them):

  • Revert/Rollback Microsoft Office to the last build.
  • Rename Dynamics GP Code folder and run a Repair (this will remove 3rd Parties).

Instructions for both options are available on the Dynamics GP Support and Services Blog.

We’ve found that for clients with the problem, rolling back the version of Microsoft Office fixes the issue.

Microsoft Dynamics GP Book Roundup

Microsoft Dynamics GPThere are a number of books available for Microsoft Dynamics GP which have been written by various people across a umber of years (although a few names crop up repeatedly). I thought it might be useful to list the books which are currently available for each version of Microsoft Dynamics GP; some of the books are only available for older versions of Dynamics GP, but the information within is still mostly relevant.

To avoid any appearence of favouritism, I have listed them in Dynamics GP version and author surname order (when multiple authors, the first listed author’s name is used).

Where there is no version in the name I have made by best guess as to which version it was written against.

Microsoft Dynamics GP 2018

Microsoft Dynamics GP 2016

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GP Transaction Search v2: Customising the Configuration

Winthrop DCThis post is part of the series on installing and configuring version 2 of this free GP Transaction Search addin from Steve Endow of Precipio Services.

GP Transaction Search is usable as soon as it has been installed, but can be customised in two ways by amending the GP.TransactionSearch.dll.config which is in the addins folder.

Firstly, you can change the SearchAsYouType valuer from True to False; I’d recommend this change for large datasets or where speed issues are detected:

GP.TransactionSearch.dll.config

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GP Transaction Search v2: Downloading and Installing

Winthrop DCThis post is part of the series on installing and configuring version 2 of this free GP Transaction Search addin from Steve Endow of Precipio Services.

Now that the prerequisites are installed we can download and install the addin. GP Transaction Search can be downloaded from Precipio Services:

Precipio Services

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GP Transaction Search v2: Installing the Prerequisites

Winthrop DCThis post is part of the series on installing and configuring version 2 of this free GP Transaction Search addin from Steve Endow of Precipio Services.

In version 2 there is a new prerequisite; the Visual Studio Integration Toolkit (VSIT) from Winthrop DC. In version 1, the GP Transaction Search window replaced the Transaction by Document window; in this version, VSIT has been used to allow the GP Transaction Search windows have their own menus.

VSIT is a separate download; there is a download for each version of Microsoft Dynamics GP going back to 2010. Select the correct version and download the file:

http://www.winthropdc.com/products_VSIT.htm#Downloads

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GP Transaction Search v2: Available Search Windows

Winthrop DCThis post is part of the series on installing and configuring version 2 of this free GP Transaction Search addin from Steve Endow of Precipio Services.

The second version of GP transaction Search has followed along after version one very quickly. Despite that, it has gone from one search window for Payables Transactions, to including search windows for Receivables Management and Sales Order Processing.

In version one, the search window took over the menu of Transaction by Creditor Enquiry, but in this version, Steve has utilised the Visual Studio Integration Toolkit from Winthrop Development Consultants to create menus for each window:

Purchasing menuSales menu

GP Transaction Search v2: Series Index

Winthrop DCSteve Endow of Precipio Services has recently launched a new GP Transaction Search addin for Microsoft Dynamics GP. The initial version had only a PM Transaction Search which replaces the Transaction by Document window (Purchasing » Inquiry » Trx by Document) in the Purchasing series.

Following very quickly on from version one, is a second version of the addin which contains a number of enhancements; I decided to do this second series as the installation if v2 differs substantially from v1.

Over the next few posts, I’m going to be taking a look at the installation, configuration and future of version 2 of this add-on.

GP Transaction Search v2
Available Search Windows
Installing the Prerequisites
Downloading and Installing
Customising the Configuration

GP Transaction Search: Where Next?

Winthrop DCThis post is part of the series on the new, free, GP Transaction Search window from Steve Endow of Precipio Services.

The GP Transaction Search is in in its first version; I think that Steve has made a very good start and I look forward to seeing the progress in future.

Steve isn’t allowing moss to grow, but is instead hard at work on version two, which includes new search windows for the General Ledger and Receivables Management modules as well as custom menus (rather than replacing the Transaction by Document menu) by using Visual Studio Integration Toolkit from Winthrop DC:

After version two comes out with these new search windows, I’d like to see additional windows created for Purchase Order Processing, Sales Order Processing and Inventory Control and, in longer term, other modules. The good news on this front, is that Steve has aspirations to create windows for additional modules as well.

The GP Transaction Search project is an open source one created by Steve Endow, but other people can get involved and contribute. If you find the project useful, consider seeing how you can be of assistance. I’ve already done this and have, since before the release of v1, been offering my assistance with testing and, more recently, with writing SQL queries.

GP Transaction Search: Customising the Returned Data

Winthrop DCThis post is part of the series on the new, free, GP Transaction Search window from Steve Endow of Precipio Services.

A couple of posts ago, I covered installing the stored procedure (which I erroneously referred to as a view when I first posted). The stored proc controls the returned data which in turns controls what is displayed in the search results window.

Customising the returned data is as simple as amending the stored procedure. If, for example, I wanted to add the suppliers country, I can add the following (highlighted) line and save the altered stored proc:

SELECT TOP 200 	
	P.Origin, 
	V.COUNTRY AS 'Country',
	RTRIM(P.DOCNUMBR) DocNum,

Any change does need some familiarity with SQL and stored procedures, but is pretty straightforward.

Before the change is committed, this is the returned data:

PM Transaction Search

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