Microsoft Dynamics GP Fall 2020 Release New Features: Import Credit Card Transactions

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Import Credit Card Transactions Financial enhancement.

Importing a credit card statement to a vendor account in Dynamics GP makes it fast and easy to enter invoice transactions. Users can import the credit card transactions as payable invoices or manual payments. Using the import functionality helps reduce the chances of data entry errors and brings invoices for a vendor into a batch.

The imported transactions must be saved as a batch and appropriate distributions must be created for each transaction.

Once the transactions import process is completed, a report will print with a list of transactions and status of the transactions.

An example of how this will work is; a company gets their credit card statement electronically or they can download the transactions to a qbo/qfo/qfx file locally. This allows the user to bring that data into Microsoft Dynamics GP and generate invoices for the credit card that is setup as a vendor within the Dynamics GP system.

Vendor Mapping and Transaction Type mapping setup needs to be completed before the functionality will work.

NOTE: Only debit type transactions will be brought in with the import. Credit type transactions will still need to be manually entered.

Table Changes: There are two new tables:

  • PMVendorMapCreditCardSetup – PM40107 with two fields OriginText and VENDORID
  • PMCreditCardAccountSetup – PM40108 — 3 fields CreditCardTrxType, ACTINDX, ACTNUMBR

In the Payable Management Setup window (Purchasign area page » Setup » Payables); two buttons have been added: Vendor Map and Trx Type Map:

Payables Management Setup

Continue reading “Microsoft Dynamics GP Fall 2020 Release New Features: Import Credit Card Transactions”

Microsoft Dynamics GP Fall 2020 Release New Features: Copy and Paste Purchasing Transactions and Distributions

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Copy and Paste Purchasing Transactions and Distributions Financial enhancement.

This new feature allows users to create purchase transactions, including distributions, in an Excel workbook and paste them into the Payables Transaction entry window in Dynamics GP. It will work in both the Dynamics GP desktop and web clients.

The pasting of the transaction and the distributions are done separately from different Excel worksheets. The worksheet must have all of the required fields in a specific order to paste successfully; amount fields need to have a value, but can be set to 0.

Excel with transsction fields

The required fields are:

  • Description
  • Purchases
  • Trade Discount
  • Freight Misc.
  • Document Number
  • P.O. Number
  • Cash – if the cash field has an amount, the Payables Cash Entry window will automatically open after clicking the “Paste” button.

Continue reading “Microsoft Dynamics GP Fall 2020 Release New Features: Copy and Paste Purchasing Transactions and Distributions”

Microsoft Dynamics GP Fall 2020 Release New Features: Match Excel Copy/Paste Decimals Places to Currency Setup

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Match Excel Copy/Paste Decimals Places to Currency Setup Financial enhancement.

With this new feature, Dynamics GP now recognizes the Excel copy/paste Decimal/Thousand separators in the Currency Setup window which will eliminate rounding issues that can be almost impossible to find.

This update will use the decimal places defined in the Currency Setup window (Administration area page » Setup » Currency) during the paste of data from Excel:

Currency Setup

This was a problem as with the Excel Paste feature, the data is imported directly into the SQL tables rather than going through theDynamics GP front-end and did not check the Currency Setup to determine the correct number of decimals.

This change will be welcomed by a number of clients who have run into this problem when pasting journals.

Click to show/hide the Microsoft Dynamics GP Fall 2020 Release New Features Series Index

Microsoft Dynamics GP Fall 2020 Release New Features: Additional User Defined field in General Ledger Transaction Entry

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Additional User Defined field in General Ledger Transaction Entry Financial enhancement.

This feature sees two new user-defined fields added to the Transaction Entry and supporting windows and fields.

User Define labels for the user defined fields are at the bottom of the General Ledger Setup window (Financial area page » Setup » General Ledger):

General Ledger Setup

Continue reading “Microsoft Dynamics GP Fall 2020 Release New Features: Additional User Defined field in General Ledger Transaction Entry”

Microsoft Dynamics GP Fall 2020 Release New Features: Automate full General Ledger Reconcile

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Automate full General Ledger Reconcile Financial enhancement.

This feature means you can now select All to have Dynamics GP reconcile through the years in order from oldest to newest.

In the Reconcile Financial Information window (Financial area page » Utilities » Reconcile), users can now select All for all years to be reconciled in order from the oldest year to newest year. This is a change from the previous functionality where users had to run the reconcile process for each year in turn:

Reconcile Financial Information

Continue reading “Microsoft Dynamics GP Fall 2020 Release New Features: Automate full General Ledger Reconcile”

Microsoft Dynamics GP Fall 2020 Release New Features: 1099-MISC Updates

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the 1099-MISC Updates Financial enhancement.

The 1099-MISC form has been revised to meet the IRS regulatory changes for the 2020 tax year. In the Vendor Card point to Options, point to Tax Type: Miscellaneous, point to 1099 Box, click the drop-down menu.
Box 9: Crop insurance proceeds are reported in.
Box 10: Gross proceeds to an attorney are reported in.
Box 12: Section 409A deferrals are reported.
Box 14: Nonqualified deferred compensation income is reported.
Boxes 15, and 17 report state taxes withheld, and amount of income earned in the state, respectively.
Box 7 was moved to the 1099 NEC form as a checkbox Payer made Direct Sales of $5,000 or more, etc.
Box 16 the state number is not a currency field and it is available at the header level of the 1099 details window. Therefore, the data entered in the header will be shown in the form.

1099 Details

Click to show/hide the Microsoft Dynamics GP Fall 2020 Release New Features Series Index

Microsoft Dynamics GP Fall 2020 Release New Features: Add DBA Name field on Vendor Maintenance window for 1099 Vendors

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Add DBA Name field on Vendor Maintenance window for 1099 Vendors Financial enhancement.

When a business is created in the United States or Canada, they have the option of using a DBA, or “Doing Business As” name, in addition to the legal entity name; the DBA name is the operating name of the business, or how the business is known to customers, or operating name, as opposed to the legal name of the business. Vendors that have a DBA name, in addition to the legal company name, and want to have the DBA name appear on the 1099 that is issued to them, can now do so.

Add DBA (Doing Business As) field to the Vendor maintenance window, reporting and 1099s. It is common for companies to have a legal name registered but do business under another name, the name customers see. The feature enables the user of both the legal name of a company and DBA. From the Purchasing home page under Cards, choose Vendor and click Options.

Go into Purchasing, point to Cards, click on Vendor, select the Vendor ID, click on Options, enter the DBA name in the field, click OK:

Vendor Maintenance Options

Continue reading “Microsoft Dynamics GP Fall 2020 Release New Features: Add DBA Name field on Vendor Maintenance window for 1099 Vendors”

Microsoft Dynamics GP Fall 2020 Release New Features: Non-Employee Compensation (NEC) for 1099 form

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Non-Employee Compensation (NEC) for 1099 form Financial enhancement.

The IRS is releasing a new 1099 NEC form for the 2020 tax year; Non-Employee Compensation, which had been included in the 1099 MISC form, has been moved to its own form.

In the Vendor Card in Options, you now have the option of selecting Non-employee Compensation as a 1099 tax type. The Utility “Update 1099 Information” also includes selecting Non-employee Compensation.

To access the Non-employee Compensation tax type, choose Purchasing select Cards and then choose Vendor, once you choose a vendor click Options. In the Tax Type drop down menu, select Non-employee Compensation.

To make a Mass Update go to the Purchasing, choose Utilities and select Update 1099 Information, make the selections in this window for Tax Type From and To.

Vendor Maintenance Options

Continue reading “Microsoft Dynamics GP Fall 2020 Release New Features: Non-Employee Compensation (NEC) for 1099 form”

Microsoft Dynamics GP Fall 2020 Release New Features: Enable Self Service user type to access User Preferences

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Enable Self Service user type to access User Preferences System enhancement.

This feature means Self Service users will now have access to the Workflow Delegation window within User Preferences, allowing them to set their own delegations up when they know they will be unavailable:

Workflow User Delegation

This is a nice addition which will make it a lot easier for clients to properly manage delegations.

Click to show/hide the Microsoft Dynamics GP Fall 2020 Release New Features Series Index

Microsoft Dynamics GP Fall 2020 Release New Features: Save per user column layouts on Home Page

Microsoft Dynamics GPThis post is part of the Microsoft Dynamics GP Fall 2020 Release New Features series where I am going to echo the posts from the Dynamics GP Support and Services Blog, while adding some commentary, on the new features introduced in the Microsoft Dynamics GP Fall 2020 Release which is now available.

This post is on the Save per user column layouts on Home Page System enhancement.

this new feature will allow users to customize and save the layout of their Home Page through the Customize this page… in the upper-right corner of the Home Page.

They can then use the bottom section of the Customize Home Page window to select the Column Layouts and how they stack when a section is maximised:

Customise Home Page

The column number setting is held in the syHomePageLayout (SY08100) table in the system database; the SectionID column will contain the following values:
1 = To Do
3 = Business Analyzer
4 = My Reports
5 = Quick Links
6 = Connect
7 = Time Management
8 = Procurement
9 = Project Time and Expense
10 = PowerBI

The Column Stack setting is held in the syHomePage (SY08000) table, the ColumnStackPosition column will contain the following values:
0 = Top
1 = Bottom
2 = Right
3 = Left

I’m surprised this is a new feature as I thought all of the settings on this page were already per user.

Click to show/hide the Microsoft Dynamics GP Fall 2020 Release New Features Series Index