This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
The Enhanced Security window () allows you to view the security resources and/or operations via the navigation (menus and area pages) or dictionary model:
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
Microsoft Dynamics GP’s security is constructed on a pessimistic security role and task model (users have no access unless granted); an operation (such as the ability to open a window or print a report) is assigned to a task which is, in turn, assigned to a role, which are then assigned to a user or, preferably, multiple users:
When, in my Hands On With the GP Power Tools — System Module series, I covered the Screenshot tool which allows users to send screenshots of problems to the administrator. The email also includes a system status report which, in the current version, includes information on the system and all company databases. This is usually fine, but I have one client who has 200+ databases and the email takes a long time to generate the report.
I mentioned this to Winthrop DC and they have confirmed that the next build of GP Power Tools will include some new functionality to address this issue.
A new option has been introduced, which defaults to off, which will include only the system and current database in the system status report; setting the option to on will add all company databases to the system status report.
The value is stored in Administrator Settings for normal use and on the Trigger Setup window for when Triggers are created to use the ScreenShot feature.
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
The Security Analyzer is a tool for administrators to analyze the security settings of their Microsoft Dynamics GP system. It is designed to highlight potential security risks, provide information on unused settings as well as provide a comparison between security access and security resources actually used.
The Security Analyzer has over twenty queries which can be displayed in both Summary and Detail formats. The queries are divided into System Level queries and User & Companies queries. For the Users & Companies queries, you can select the User and/or Company to limit the query data to.
Be aware, some of the queries in the Security Analyzer window use the Security Log window’s activity data captured by the Security Activity Tracking option enabled from the Administrator Settings window, which I covered in this post.
Once the data is displayed, it can be exported if desired, or used to drill down to the relevant system windows to be able to make changes to the system and security settings.
When you launch Security Analyzer (), you will be prompted to confirm that you are on a machine whiuch has all Product Dictionaries installed; click Yes to proceed:
Continue reading “Hands On With the GP Power Tools – Administrator Tools: Security Analyzer”
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
The Security Log window displays the data captured by the Security Activity Tracking option which can be enabled from the Administrator Settings () window using the Enable Security Activity Tracking option (ringed in red):
Continue reading “Hands On With the GP Power Tools – Administrator Tools: Security Log”
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
The Security Information () window can display the security settings for the selected resource for a particular user and company combination.
This is a great way of reviewing how security is configured and which roles/tasks or users have access to the different forms or other resources.
In this post, I’m going to take a look at the configuration around the Transaction by Vendor () window. To view this security information, open the window and click the blue bar containing Security Information for specified Resource and select Select Form (By Menu):
Continue reading “Hands On With the GP Power Tools – Administrator Tools: Security Information”
A few days ago Derek Albaugh posted to the Dynamics GP Support and Services Blog about the Dynamics GP Support and Services Blog end of lifecycle for Microsoft Dynamics GP 10. This is a version launched way back in 2007 and is eight major versions behind the current release.
Mainstream Support ended in 2012, so this is the end of Extended Support.
To be clear what this means, Mainstream Support means no design changes or feature requests or year-end or tax updates; the end of Extended Support means that there is no longer any paid support (per-incident, per hour or other) for this version of Microsoft Dynamics GP.
Continuing to run Microsoft Dynamics GP 10 means you are running a non-supported version of your ERP system; this is a major business risk so I, as well as Microsoft, would very strongly recommend planning your upgrade to a supported version.
I posted a link to details of lifecycles for other versions of Microsoft Dynamics GP here.
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
As well as allowing you to see to which windows a user does not have access, Security Profilers () can also be used to construct new Security Tasks. To use this particular function in the window, the logged in user needs to have access to the standard Security Tasks () window.
When the user does have this access, the Security button on the Security Profiler windows action pane, will have a new Start Capture of Resources and Security Objects option available:
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
The Security Profiler () window is one of the most useful parts of GPPT. To use this function, all you need to do is open the window.
One the window is open, whenever a form or report is opened, the application-level security is checked to confirm that the current user has access. Security is also checked to find out whether a customized version (modified, alternate or modified alternate) of the form or report is to be used.
When a report is opened, access is checked for all of the tables linked to the report. To be able to print the report, access must be permitted for the report itself and all the tables linked to the report.
The Security Profiler will also track access to non-dictionary resource Security Objects, such as Customization Tools, Document Access, Letters, Microsoft Dynamics GP Import, Navigation Lists, Series Posting Permissions, and SmartList Objects. If the products are installed, the following objects are also supported, SmartList Builder Permissions and Extender Resources. Security objects from other 3rd party products will show as Unknown Objects.
The Security Profiler window displays each of the queries to the application-level security system and displays the results with all the relevant details of the resources involved:
Continue reading “Hands On With the GP Power Tools – Administrator Tools: Security Profiler”
This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.
The Resource Information () window can be used to lookup information on a number of resource types. In this post, I’m going to look at the information available on tables and fields.
To do this, launch the window and change the Resource Type to Tables & Fields:
