SQL Stored Procedure to delete old Microsoft Dynamics GP Document Attachments

Microsoft Dynamics GPThe Document Attachment feature was introduced in Microsoft Dynamics GP 2013 RTM and has been enhanced a number of times since. One of the features it does not have is the ability to delete attachments; you can flag them as deleted, but they are not removed from the database.

With GDPR rules, clients have become concerned about the information retained in the system without a means to delete it. To that end I created a SQL stored procedure which could be scheduled to run on a regular basis and delete transactions older than the specified number of years (highlighted value is the number of years).

This allows clients to run this on a scheduled basis and remove old documents; it can also serve as the basis for a customised version which deletes on a more controlled basis.

As with any script, please ensure you perform through testing before deploying to a live system.

IF OBJECT_ID (N'usp_AZRCRV_DeleteDocAttachAttachments', N'P') IS NOT NULL
    DROP PROCEDURE usp_AZRCRV_DeleteDocAttachAttachments
GO CREATE PROCEDURE dbo.usp_AZRCRV_DeleteDocAttachAttachments
@iAge INTEGER = 7 AS /*
Created by Ian Grieve of azurecurve|Ramblings of a Dynamics GP Consultant (http://www.azurecurve.co.uk) This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int). */
-- CREATE TEMPORARY TABLE CREATE TABLE #AttachmentsToDelete( Attachment_ID CHAR(37) ) -- SELECT ATTACHMENTS OVER n YEARS OLD TO DELETE INSERT INTO #AttachmentsToDelete
(Attachment_ID) --VALUES ( SELECT Attachment_ID
FROM CO00101
WHERE CREATDDT < DATEADD(yyyy, -@iAge, GETDATE()) ) -- DELETE FROM Document Attachment Master (CO00101) DELETE FROM CO00101
WHERE Attachment_ID IN (SELECT Attachment_ID FROM #AttachmentsToDelete) -- DELETE FROM Document Attachment Reference (CO00102) DELETE FROM CO00102
WHERE Attachment_ID IN (SELECT Attachment_ID FROM #AttachmentsToDelete) -- DELETE FROM Document Attachment Properties (CO00103) DELETE FROM CO00103
WHERE Attachment_ID IN (SELECT Attachment_ID FROM #AttachmentsToDelete) -- DELETE FROM Document Attachment Status (CO00104) DELETE FROM CO00104
WHERE Attachment_ID IN (SELECT Attachment_ID FROM #AttachmentsToDelete) -- DELETE FROM Document Attachment Email (CO00105) DELETE FROM CO00105
WHERE Attachment_ID IN (SELECT Attachment_ID FROM #AttachmentsToDelete) -- DELETE FROM COATTACHMENTITEMS DELETE FROM coAttachmentItems
WHERE Attachment_ID IN (SELECT Attachment_ID FROM #AttachmentsToDelete) -- DROP TEMPORARY TABLE
DROP TABLE #AttachmentsToDelete

GO

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