Historical Excel Reporting Price Increase Coming

● Ian Grieve ●  ● 3 Comments   ● 

Microsoft Dynamics GPMark Polino has a set of Historical Excel Reports available for sale. The reports available are as follows:

  • Receivables Management Historical Aged Trial Balance
  • Payables Management Historical Aged Trial Balance
  • Historical Inventory Trial Balance
  • Historic Stock Status Report

Now is the ideal time to buy them, as the price is increasing on 1st April 2017.

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Hands On With Microsoft Dynamics GP 2016 R2: Receivables & Payables Distribution Line Display UI Change

● Ian Grieve ●  ● 3 Comments   ● 

Microsoft Dynamics GPWith the release of Microsoft Dynamics GP 2016 R2 it’s time for a series of “hands on” posts where I go through the installation of all of it’s components and also look at the new functionality introduced; the index for this series can be found here.

The feature I am going “hands on” with is the ninnth Feature of the Day, GL Distribution Line Display UI change.

The status of the scrolling window on the Payables or Distribution Zoom window are remembered:

As with the GL Distribution Line Display UI Change feature, the settings for this feature are stored in the SY01402 table (System User Defaults) in the system database, which is typically called DYNAMICS.

Again is closed and 1 is expanded; the Payables Management setting is where the syDefaultType column is equal to 107 and Receivables Management is 111.

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MDGP 2016 R2 Feature of the Day: Credit Limit Warning Calc for Unposted Credit Docs

● Ian Grieve ●  ● 0 Comments   ● 

Microsoft Dynamics GPThe Inside Microsoft Dynamics GP blog has started a series Feature of the Day posts for Microsoft Dynamics GP 2016 R2; as the most recent versions have been, these posts are in the form of PowerPoint slides; I am reposting them here so they can be read more easily.

The series index for this series of posts is here.

The eleventh Feature of the Day is Credit Limit Warning Calc for unposted Credit Docs.

This feature of the day will adjust the credit limit warning calculation when a cash receipt is entered and is applied against an outstanding invoice, but has not been posted:

Credit limit exceeded warning message

I have somewhat mixed feelings on this one and kind of hope that there is a switch to toggle this on and off based on the clients requirements.

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MDGP 2016 R2 Feature of the Day: Receivables/Payables Dist Line Display Expanded

● Ian Grieve ●  ● 0 Comments   ● 

Microsoft Dynamics GPThe Inside Microsoft Dynamics GP blog has started a series Feature of the Day posts for Microsoft Dynamics GP 2016 R2; as the most recent versions have been, these posts are in the form of PowerPoint slides; I am reposting them here so they can be read more easily.

The series index for this series of posts is here.

The ninth Feature of the Day is Receivables/Payables Dist Line Display Expanded.

As with the GL Distribution Line UI Change this feature of the day will default the scrolling window expanded or collapsed based on the previous display date on the Receivables Transaction Entry and Payables Transaction Entry distribution windows:

Sales Transaction Distribution Entry

Continue reading → MDGP 2016 R2 Feature of the Day: Receivables/Payables Dist Line Display Expanded

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MDGP 2016 R1 Feature of the Day: Automatically Batch Deposit Cash Receipts

● Ian Grieve ●  ● 0 Comments   ● 

Microsoft Dynamics GPThere are some feature of the days which I look at and think “so what?”. And then there are others I look at and know they are going to be very popular.

This feature is very much one of the latter (I have one client who would be willing to upgrade to just top get this one feature). It is the ability to have Cash Receipts automatically posted in Bank Reconciliation:.

Cash Receipt Posting Journal

Bank Deposit Posting Journal

The main features of are:

  • When Automatically Post Cash Deposits is marked and you post a batch with cash receipts in it, one deposit will be created for all cash receipts in the batch.
  • If you transaction level post, each transaction will create a separate deposit.

There is one downside to this feature; if you want your deposits to show as individual deposits in bank you have to post them separately in Receivables Management. Doing one transaction per batch (transaction level posting would result in manual posting being required of the resulting GL batches) will not be as time consuming as doing all of the deposits manually, but is moving an element of the work from one part of Dynamics GP to another (and possibly from one team to another).

The client I references at the start of this post runs a number of visitor centres so will have a lot of cash receipt transactions being imported into the system, but the majority of them would hit the bank as a single deposit. I’m onsite with them soon to help integrate their new EPOS system into GP so can work with them to make sure transactions are brought into Dynamics GP in the way necessary for them to benefit most from this feature.

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MDGP 2016 R1 Feature of the Day: Word Templates for Batch Approval Workflow

● Ian Grieve ●  ● 1 Comment   ● 

Microsoft Dynamics GP 2013 R2 saw the introduction of the Workflow 2.0 (which was the subject of myfourth book. Workflow 2.0 was enhanced further in both Microsoft Dynamics 2015 R1 and R2, and is again being improved in Dynamics GP 2016 R1.

This time, the enhancement is a twofold one. Firstly, the Batch Edit lists have a default Word Template and, secondly, this can be emailed to the workflow approver:

Workflow Maintenance

Edit List Report

The main features of are:

  • Workflow Batch Approvals now have a default Word Template for the following edit lists:
    • Gneeral Ledger Batches
    • Payables Batches
    • Receivables Batches
  • Can be emailed to approver for complete information before approving

I think this feature will prove to be popular with those clietn using Workflow approvals as an approver will always want s much information before approving as possible. This will likely be of great interest when Workflow approvals are being used.

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MDGP 2016 R1 Feature of the Day: Inventory All-In-One Document View

● Ian Grieve ●  ● 2 Comments   ● 

Microsoft Dynamics GP 2015 R2 saw the introduction of the Purchasing All-In-One Document View, and Dynamics GP 2016 R1 sees the introduction of an Inventory equivalent:

Inventory All-In-One Document View

The main features of Inventory All-In-One Document View are:

  • View quantity in and quantity out transactions for one item in one window
  • Accessible from Item Maintenance, many item inquiry windows, navigation lists and the home page

As with the Sales All-In-One Document View I am prepared to be underwhelmed by this feature of the day based on the Purchasing one introduced in Dynamics GP 2015 R2.

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MDGP 2016 R1 Feature of the Day: Sales All-In-One Document View

● Ian Grieve ●  ● 1 Comment   ● 

Microsoft Dynamics GP 2015 R2 saw the introduction of the Purchasing All-In-One Document View, and Dynamics GP 2016 R1 sees the introduction of a Sales equivalent:

Sales All-In-One Document View

The main features of Sales All-In-One Document View are:

  • View all related sales documents for a single transaction in one window
  • Accessible from Customer Maintenance, many sales inquiry windows, navigation lists and the home page

When I heard of the Purchasing version of this in 2015 R2 I was looking forward to it, but found the reality to be a little underwhelming as the window isn’ the friendliest around and is a little clunky. The screenshot above shows that the Sales All-In-One Document View is very similar to the purchasing one so fear I will find this equally clunky.

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MDGP 2015 R2 Feature of the Day: Customer Credit Limit Visual

● Ian Grieve ●  ● 0 Comments   ● 

Microsoft Dynamics GPMicrosoft Dynamics GP 2015 R2 has been released and, as with previous releases, Microsoft have started a Feature of the Day series on the Inside Microsoft Dynamics GP Team blog. As I have done with the last three series, I’ll be reposting these blog posts here with a little commentary.

The twenty fourth Feature of the Day is Customer Credit Limit Visual. In Microsoft Dynamics GP 2015 R2, you have additional options that determine how and when you are notified of a customer who is over the credit limit you set for them.

In Receivables Setup, you can select to display an icon or give a warning message for a customer who is over their limit.

The existing process for an existing credit limit password will still be asked when entering a line item or saving a transaction.

The warning message:

Continue reading → MDGP 2015 R2 Feature of the Day: Customer Credit Limit Visual

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MDGP 2015 R2 Feature of the Day: Automatically Deposit Cash Receipts

● Ian Grieve ●  ● 0 Comments   ● 

Microsoft Dynamics GPMicrosoft Dynamics GP 2015 R2 has been released and, as with previous releases, Microsoft have started a Feature of the Day series on the Inside Microsoft Dynamics GP Team blog. As I have done with the last three series, I’ll be reposting these blog posts here with a little commentary.

The twenty third Feature of the Day is Automatically Deposit Cash Receipts. This feature provides the option to have cash receipts directly update the checkbook balance without the need to manually post the cash receipt deposit in Bank Reconciliation.

This option was previously available in Analytical Accounting. In Microsoft Dynamic GP2015 R2, the option is made available in the core dictionary, expanding the option to companies not using Analytical Accounting.

To select the option, mark the “Automatically post cash receipt deposits” checkbox in the Company Setup Options window.

Company Setup - Options

When this option is marked, cash receipts entered in Cash Receipt Entry, Receivables Transaction Entry, Sales Transaction Entry, and Invoice Entry will be deposited automatically in the checkbook, updating the checkbook balance.

I have a few clients who will benefit from this one, but I have one client especially in mind for it who has asked before about if this was possible.

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