MDGP 2015 R2 Feature of the Day: Automatically Deposit Cash Receipts

Microsoft Dynamics GPMicrosoft Dynamics GP 2015 R2 has been released and, as with previous releases, Microsoft have started a Feature of the Day series on the Inside Microsoft Dynamics GP Team blog. As I have done with the last three series, I’ll be reposting these blog posts here with a little commentary.

The twenty third Feature of the Day is Automatically Deposit Cash Receipts. This feature provides the option to have cash receipts directly update the checkbook balance without the need to manually post the cash receipt deposit in Bank Reconciliation.

This option was previously available in Analytical Accounting. In Microsoft Dynamic GP2015 R2, the option is made available in the core dictionary, expanding the option to companies not using Analytical Accounting.

To select the option, mark the “Automatically post cash receipt deposits” checkbox in the Company Setup Options window.

Company Setup - Options

When this option is marked, cash receipts entered in Cash Receipt Entry, Receivables Transaction Entry, Sales Transaction Entry, and Invoice Entry will be deposited automatically in the checkbook, updating the checkbook balance.

I have a few clients who will benefit from this one, but I have one client especially in mind for it who has asked before about if this was possible.

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New Book On Microsoft Dynamics GP Workflow 2.0 Available Now

Microsoft Dynamics GPMy fourth book is now available to buy in eBook format from azurecure Publishing.

Dynamics GP includes a variety of tools and modules to assist in controlling processes and data; one of the major modules for this was the Dynamics Workflow module. However, this module had major flaws which very much limited its usefulness; it was slow, clunky and difficult to install, configure and maintain.

Microsoft Dynamics GP Workflow 2.0

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Management Reporter Error: The Length Of The Value Is Invalid

Microsoft Dynamics GPA client recently logged an issue with Management Reporter producing an error when they tried generating a report. As is commonly the case, the error in the Queue Status window wasn’t terribly informative, but we did get a more detailed error when looking in the Windows Event Log:

Microsoft.Dynamics.Performance.DataProvider.Core.RequestException: The source system request did not complete successfully. ---> System.ArgumentOutOfRangeException: The length of the value is invalid.  \r\nMinimum supported length: 1 \r\nMaximum supported length: 512
Microsoft.Dynamics.Performance.DataProvider.Core.RequestException: The source system request did not complete successfully. ---> System.ArgumentOutOfRangeException: The length of the value is invalid.  \r\nMinimum supported length: 1 \r\nMaximum supported length: 512

From the error message, we have an item which is the wrong length. I took a shot and guessed that the problem might be down to the budgets as I have seen corruption in client’s systems before which has caused problems with Management Reporter.

One quick select later confirmed that there was a corrupt record in the Budget Master (GL00200) table. I deleted this entry using the below code:


DELETE FROM
	GL00200
WHERE
	BUDGETID = ''

After which the client confirmed Management Reporter was able to generate the report successfully.

MDGP 2015 Feature of the Day: Management Reporter Data Integration

Microsoft Dynamics GPThe Inside Microsoft Dynamics GP blog has started a series of posts on the new features of, the soon to be released, Microsoft Dynamics GP 2015. As I have done for the last two releases, I intend to shadow these posts and add my own opinions on these new feature; the series index is here.

The thirty third Feature of the Day is Management Reporter Data Integration. In Microsoft Dynamics GP 2015, the user can determine the data that is available to the Microsoft Dynamics Management Reporter DataMart, improving the performance and giving the user control over the data selected.

The user can choose per company (including sample company) if they want the General Ledger data available for reporting.

The user also has the ability to include or exclude Analytical Accounting data for each company:

Company Setup Options

I am slightly puzzled by this feature of the day as you can simply not import a company into Management Reporter if you don;t want to report on it. While I steer clients away from AA where possible, I am not entirely opposed to it, but I do wonder who would want to report on AA without also wanting to be able to report on the GL.

The roles targeted by this feature are:

  • All

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MDGP 2015 Feature of the Day: Intercompany Journal Entry Inquiry

Microsoft Dynamics GPThe Inside Microsoft Dynamics GP blog has started a series of posts on the new features of, the soon to be released, Microsoft Dynamics GP 2015. As I have done for the last two releases, I intend to shadow these posts and add my own opinions on these new feature; the series index is here.

The thirty first Feature of the Day is Void Intercompany Journal Entries. In Microsoft Dynamics GP 2015, one of the improvements to the intercompany functionality is the ability to view the intercompany distributions of a journal entry from another company.

Having the Intercompany Journal Entry Inquiry window eliminates the need for users to switch between companies to view all originating- and destination-company distributions of an intercompany journal entry. All distributions can be viewed from one company.

The Intercompany Journal Entry Inquiry window is launched from the Journal Entry Inquiry (Financial area page >> Inquiry >> Journal Entry) using the Intercompany button at the bottom of the window:

Journal Entry Inquiry

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MDGP 2015 Feature of the Day: Fixed Assets Year-End Closing Report

Microsoft Dynamics GPThe Inside Microsoft Dynamics GP blog has started a series of posts on the new features of, the soon to be released, Microsoft Dynamics GP 2015. As I have done for the last two releases, I intend to shadow these posts and add my own opinions on these new feature; the series index is here.

The eighteenth Feature of the Day is Fixed Assets Year End Report. Microsoft Dynamics GP 2015 Fixed Asset Management has a new, optional, report in the Fixed Assets year-end closing routine.

Now, in a single step, you can close your year and print a status report of all the assets that are being affected by the close.

On the report you’ll see the year to date depreciation, cost basis, accumulated depreciation, net book and more:

Fixed Assets Year-End Closing Report

The roles targeted by this feature are:

  • Bookkeeper
  • Certified Accountant
  • Accounting Manager

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MDGP 2015 Feature of the Day: General Ledger Batch Approval

Microsoft Dynamics GPThe Inside Microsoft Dynamics GP blog has started a series of posts on the new features of, the soon to be released, Microsoft Dynamics GP 2015. As I have done for the last two releases, I intend to shadow these posts and add my own opinions on these new feature; the series index is here.

The first Feature of the Day is General Ledger Batch Approval. This feature is an enhancement to the new Workflow 2.0 module introduced in Microsoft Dynamics GP 2013 R2 which allows users to control the processing of General Ledger batches in a more streamlined fashion.

General Ledger Batch Approval allows users to create mandatory workflow processes around General, Clearing and Budget transaction batches. These mandatory processes need to be completed before transactions can be posted. The workflow processes are defined in Workflow Maintenance (Administration area page >> Setup >> Company >> Workflow >> Workflow Maintenance):

Workflow Maintenance

The workflow status appears on the window and actions can be taken directly from those windows, from an email or from a Navigation List.

I am delighted that this functionality has been introduced. I’ve done extensive work with a client using the old SharePoint based workflow recently and I am very much looking forward to being able to replace it with the new workflow. The old was so complex; Workflow based on top of SharePoint talking to the Web Services. There were so amny points of failure and skills needed to install and configure that it made it very complex, costly and unstable.

The new Workflow 2.0 is far, far simpler and easier to implement and use.

The roles targeted by this feature are:

  • All

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MDGP 2013 R2 Feature of the Day: Roll Down Segment Changes

The Inside Microsoft Dynamics GP blog started a series of Microsoft Dynamics GP 2013 R2 Feature of the day posts the other day. As they did with the Microsoft Dynamics GP 2013 Feature of the Day posts they are doing them as short posts containing a PowerPoint slide show. I am translating these from the PowerPoints into posts; you can find my series index here.

The twenty-ninth Feature of the Day covered is Roll Down Segment Changes. This feature means that if the Account Segment description is changed then the change can be rolled down to accounts containing the segment.

A warning message will be displayed to prompt the user to confirm the change should be rolled down or not:

Microsoft Dynamics GP: Do you want to roll down account segment description to account that contain this segment?

This is my least favourite feature so far; the Account Description length generally isn’t long enough so users tend to do their own descriptions rather than accepting the defaults. I can see people accidentally clicking yes on the warning prompt without meaning to do so. I’ll see how things go, but a switch to disable this function might be nice.

This feature is targeted at the following roles:

  1. Accounting Manager
  2. Accounts Payable
  3. Bookkeeper

Click to show/hide the Microsoft Dynamics GP 2013 R2 Feature of the Day Series Index

Click to show/hide the Microsoft Dynamics GP 2013 R2 Feature of the Day Series Index

Microsoft Dynamics GP 2013 R2 Feature of the Day
MDGP 2013 R2 Feature of the Day: SmartList Designer Go To's
MDGP 2013 R2 Feature of the Day: Identity Management - Login
MDGP 2013 R2 Feature of the Day: Purchase Requisitions
MDGP 2013 R2 Feature of the Day: Copy And Paste To General Ledger Transaction Entry
MDGP 2013 R2 Feature of the Day: Workflow
MDGP 2013 R2 Feature of the Day: Workflow Types
MDGP 2013 R2 Feature of the Day: Workflow User Delegation
MDGP 2013 R2 Feature of the Day: Default Fixed Asset ID From The Asset Class
MDGP 2013 R2 Feature of the Day: Identity Management - Scalability Groups
MDGP 2013 R2 Feature of the Day: Workflow Calendar
MDGP 2013 R2 Feature of the Day: Reprint Outstanding Transaction in Bank Reconciliation
MDGP 2013 R2 Feature of the Day: Requisition Management Integration Points
MDGP 2013 R2 Feature of the Day: Default Sort Order for Checks
MDGP 2013 R2 Feature of the Day: Document Attach - Scan
MDGP 2013 R2 Feature of the Day: Workflow History
MDGP 2013 R2 Feature of the Day: Workflow Email Notifications
MDGP 2013 R2 Feature of the Day: Azure Backups
MDGP 2013 R2 Feature of the Day: Suggested Item Enhancements - Analysis and Assignment
MDGP 2013 R2 Feature of the Day: Suggested Item Enhancements - Sales Script and Additional Information
MDGP 2013 R2 Feature of the Day: Dashboards
MDGP 2013 R2 Feature of the Day: Management Reporter Web Viewer
MDGP 2013 R2 Feature of the Day: Take Company Offline
MDGP 2013 R2 Feature of the Day: Encumbrance SQL Reporting Services Reports
MDGP 2013 R2 Feature of the Day: Email Or Print Any Report In Word Format
MDGP 2013 R2 Feature of the Day: Reverse Year End Close
MDGP 2013 R2 Feature of the Day: Document Attachment On Payables Transactions
MDGP 2013 R2 Feature of the Day: Roll Down Segment Changes
MDGP 2013 R2 Feature of the Day: Assign An Item To Multiple Sites
MDGP 2013 R2 Feature of the Day: Replace OLE Note With Document Attachment
MDGP 2013 R2 Feature of the Day: OLE Notes Migration Utility
MDGP 2013 R2 Feature of the Day: Purchase Order Prepayment Additions
MDGP 2013 R2 Feature of the Day: Print Remaining Documents
MDGP 2013 R2 Feature of the Day: Email By Document Type

MDGP 2013 R2 Feature of the Day: Dashboards

The Inside Microsoft Dynamics GP blog started a series of Microsoft Dynamics GP 2013 R2 Feature of the day posts the other day. As they did with the Microsoft Dynamics GP 2013 Feature of the Day posts they are doing them as short posts containing a PowerPoint slide show. I am translating these from the PowerPoints into posts; you can find my series index here.

The twentieth Feature of the Day covered is Dashboards. Four new reporting dashboards have been added to the Excel Reports in Dynamcis GP 2013.

The new dashboards are for the Financial, Sales, Purchasing and Inventory series and are deployed with the other Excel Reports. These refreshable reports can deployed to a shared network drive, SharePoint or SharePoint Online.

The Financial dashboard:

Financial dashboard

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Installing Microsoft Dynamics GP 2013 R2: First Run & First Impressions

Microsoft Dynamics GP 2013 R2 is now available. And despite note really having the time to do so at the moment, I can’t stop myself from installing it (and as I always do blogging about it as I go).

In this series of posts I am going to do install a stand-alone instance of Microsoft Dynamics GP 2013 R2; the index for this series is here.

Well, with Microsoft Dynamics GP 2013 R2 installed the next step is to take a look at it. Having been reading, and transposing into posts, the Feature of the Day articles from Microsoft I do have some idea of what is coming. But for those of you who haven’t been reading along, I figured I might as well do a short post.

Once you have GP installed and either the Fabrikam company deployed or a company created you can log in. To do this find the GP shortcut on the start screen. This will launch GP where it will prompt for a username and password. If you haven’t previously been logged into GP and created a user then log in as either the sa or DYNSA user:

Welcome to Microsoft Dynamics GP

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