Hands On With the GP Power Tools – Administrator Tools: Security Profiler

● Ian Grieve ●  ● 0 Comments   ● 

Winthrop DCThis post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Profiler (GP Power Tools area page >> Reports >> Security Profiler) window is one of the most useful parts of GPPT. To use this function, all you need to do is open the window.

One the window is open, whenever a form or report is opened, the application-level security is checked to confirm that the current user has access. Security is also checked to find out whether a customized version (modified, alternate or modified alternate) of the form or report is to be used.

When a report is opened, access is checked for all of the tables linked to the report. To be able to print the report, access must be permitted for the report itself and all the tables linked to the report.

The Security Profiler will also track access to non-dictionary resource Security Objects, such as Customization Tools, Document Access, Letters, Microsoft Dynamics GP Import, Navigation Lists, Series Posting Permissions, and SmartList Objects. If the products are installed, the following objects are also supported, SmartList Builder Permissions and Extender Resources. Security objects from other 3rd party products will show as Unknown Objects.

The Security Profiler window displays each of the queries to the application-level security system and displays the results with all the relevant details of the resources involved:

Security Profiler

As well as showing which windows the user is accessing, Security Profiler can be used to determine which access is missing for the user.

The default error message for lack of access is not very detailed:

Microsoft Dynamics GP - You don

Microsoft Dynamics GP

You don't have security privileges to open this window. Contact your system administrator for assistance.

GPPT provides a more detailed error message (although this can be disabled in the Administrator Settings window if desired):

Microsoft Dynamics GP - You don

Microsoft Dynamics GP

You don't have security privileges to open this window. Contact your system administrator for assistance. Security Access Denied to Window: VAT_Country_Code_Maintenance (County Code Maintenance) in Dictionary 0 (Microsoft Dynamics GP)

This more detailed error message can be used in conjunction with the logging done by Security Profiler to identify and correct any missing security. A red circle struck through with a line is shown next to windows to which the uer does not have access:

Security Profiler

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