You Cannot Print An Unauthorized Purchase Order

As the title says, “you cannot print an unauthorized purchase order”. This is an error message which I encountered the other day on my demo system when I was trying to print a PO. Now, I’m largely not surprised to see errors occur on that VM and regularly either build a new one or, more often, redeploy the Fabrikam, Inc. sample company, but in this case I was a little surprised to see this message;

You cannot print an unauthorized purchase orderYou cannot print an unauthorized purchase order

This is the PO I was trying to print;

Purchase Order Entry

The puzzlement in this case was because I did not have PO Approvals switched on so there should be no need, and in fact there is no way, for a PO to be approved. If PO Approvals is switched on there is another field below the Currency ID where you can set the status to Approved

I had a think and remembered I did have PO approvals switched on briefly on this VM for a demo a short time ago. It looks like there is a flag set in the database when a PO is entered when PO Approvals is on, but remains set when PO Approvals is switched off. And this prevents the PO from being printed.

I guess the lesson learned is be careful on which company database PO Approvals is activated. The last thing you want on a live system is a PO that cannot be progressed because it was entered when PO Approvals was on but is now switched off. As it is only a demo VM, on which I can easily refresh the sample company data, I haven’t spent the time looking for the flag to unset.

Ian Grieve

About Ian Grieve

Ian is a Microsoft Dynamics GP certified consultant specialising in the delivery of Microsoft Dynamics GP projects and currently working for Perfect Image Ltd., a Microsoft Partner and VAR in the North East of England. Ian has worked with Microsoft Dynamics GP since 2003 and, over the nine years since, has dealt with all aspects of the product life-cycle from presales, to implementation, to technical and functional training, to post go-live support and subsequent upgrades and process reviews. In his spare time, Ian runs the azurecurve | Ramblings of a Dynamics GP Consultant blog dedicated to Microsoft Dynamics GP and related products.
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2 comments on “You Cannot Print An Unauthorized Purchase Order

  1. Pingback: You Cannot Print An Unauthorized Purchase Order : Interesting Findings & Knowledge Sharing

  2. Pingback: You Cannot Print An Unauthorized Purchase Order | azurecurve | DynamicAccounting.net

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